[LAST CALL] Picking a date for Mercurial 4.2 sprint (California, February-March)

Pierre-Yves David pierre-yves.david at ens-lyon.org
Mon Jan 9 10:39:27 EST 2017


On 01/08/2017 09:45 PM, Gregory Szorc wrote:
> On Sun, Jan 8, 2017 at 10:01 AM, Martin von Zweigbergk
> <martinvonz at google.com <mailto:martinvonz at google.com>> wrote:
>
>
>
>     On Sun, Jan 8, 2017, 05:19 Pierre-Yves David
>     <pierre-yves.david at ens-lyon.org
>     <mailto:pierre-yves.david at ens-lyon.org>> wrote:
>
>
>
>         On 01/06/2017 08:46 PM, Martin von Zweigbergk wrote:
>         > Still only 9 people signed up. The signup table on the wiki only
>         > mentioned the weekend dates until just now, but I can't remember
>         > deciding that we only do it on Saturday to Sunday, so it's still
>         > presumably Friday to Sunday.
>
>         Oops, looks like a small mistake on my part when I created the page.
>         Yep, Friday to Sunday is still the plan here.
>
>         > The wiki is now updated accordingly, and
>         > hopefully people's availability is still accurate now that the dates
>         > include Friday. The people who have signed up so far are all available
>         > March 17th-19th, so that's what I'll try to find a conference room for
>         > now. I'll assume we'll be ~30 people.
>
>         Yep, 30 peoples seems our current average. Having small rooms for
>         discussion helps a lot can you make sure we have a couple of
>         them available?
>
>
>     Yes, I was hoping to get 4 rooms for 5-10 people each, in addition
>     to a big room.

\o/

>
>
>         Thanks a lot for looking into this. It is getting urgent to freeze a
>         date so that people can start planning travel. March 10th-12th
>         is a bit
>         earlier in the cycle so it might be preferable but Gregory Szorc
>         attendance is less likely :-/. From a recent discussion with Greg it
>         seemed like it was unclear he could make any of the sprint dates. So
>         I'll let him jump in and clarify his preference (CCed him to
>         make sure
>         he sees that).
>
>
>     It's already getting close, which is a reason to do the later date,
>     so I'd rather stick with that until we have a more important reason
>     to change. I personally don't care which date it is, but especially
>     for all those who have to book flights, I imagine a later date is
>     better.
>
>
> My attendance information in the wiki is accurate. The later the better
> for me.
>
> Given that everyone is available on March 10 and March 17 weekends and
> given that more time to prepare travel can't hurt, I think we should go
> with one of those weekends.

As there is a higher odd to have you on the 17th, I would says we should 
stick to the 17th (the month of review between that sprint and the 
freeze will be "fun").

>         Let us aims are putting a final stamp one sprint date by Tuesday
>         January
>         10th. What do you think?
>
>
>     Sure, I think that's enough time to wait. I'd even be tempted to say
>     the if someone has already booked a flight ticket, then that's
>     reason enough to say to anyone else who has not yet signed up and
>     for whom the date does not work, that "sorry, X has already booked a
>     flight, it's too late to change". But yes, let's say January 10,
>     mostly so those who need to book flights know that we're not
>     changing the date, so they can book their flights on Jan 11.

My main concern here is to avoid a sudden "Hey picked that date", I tend 
to give a 48h heads up to people before freezing decision. Especially 
since people are slow to react during the holiday seasons (as the low 
number of people registered on the page shown).

As far as I'm concerned, feel free to declare a sprint date final 
tomorrow morning with the data you have in hand).

Cheers,

-- 
Pierre-Yves David


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