[LAST CALL] Picking a date for Mercurial 4.2 sprint (California, February-March)

[Martin von Zweigbergk]

On Mon, Jan 9, 2017 at 7:39 AM, Pierre-Yves David
<pierre-yves.david at ens-lyon.org> wrote:
> On 01/08/2017 09:45 PM, Gregory Szorc wrote:
>>
>> On Sun, Jan 8, 2017 at 10:01 AM, Martin von Zweigbergk
>> <martinvonz at google.com <mailto:martinvonz at google.com>> wrote:
>>
>>
>>
>>     On Sun, Jan 8, 2017, 05:19 Pierre-Yves David
>>     <pierre-yves.david at ens-lyon.org
>>     <mailto:pierre-yves.david at ens-lyon.org>> wrote:
>>
>>
>>
>>         On 01/06/2017 08:46 PM, Martin von Zweigbergk wrote:
>>         > Still only 9 people signed up. The signup table on the wiki only
>>         > mentioned the weekend dates until just now, but I can't remember
>>         > deciding that we only do it on Saturday to Sunday, so it's still
>>         > presumably Friday to Sunday.
>>
>>         Oops, looks like a small mistake on my part when I created the
>> page.
>>         Yep, Friday to Sunday is still the plan here.
>>
>>         > The wiki is now updated accordingly, and
>>         > hopefully people's availability is still accurate now that the
>> dates
>>         > include Friday. The people who have signed up so far are all
>> available
>>         > March 17th-19th, so that's what I'll try to find a conference
>> room for
>>         > now. I'll assume we'll be ~30 people.
>>
>>         Yep, 30 peoples seems our current average. Having small rooms for
>>         discussion helps a lot can you make sure we have a couple of
>>         them available?
>>
>>
>>     Yes, I was hoping to get 4 rooms for 5-10 people each, in addition
>>     to a big room.
>
>
> \o/
>
>>
>>
>>         Thanks a lot for looking into this. It is getting urgent to freeze
>> a
>>         date so that people can start planning travel. March 10th-12th
>>         is a bit
>>         earlier in the cycle so it might be preferable but Gregory Szorc
>>         attendance is less likely :-/. From a recent discussion with Greg
>> it
>>         seemed like it was unclear he could make any of the sprint dates.
>> So
>>         I'll let him jump in and clarify his preference (CCed him to
>>         make sure
>>         he sees that).
>>
>>
>>     It's already getting close, which is a reason to do the later date,
>>     so I'd rather stick with that until we have a more important reason
>>     to change. I personally don't care which date it is, but especially
>>     for all those who have to book flights, I imagine a later date is
>>     better.
>>
>>
>> My attendance information in the wiki is accurate. The later the better
>> for me.
>>
>> Given that everyone is available on March 10 and March 17 weekends and
>> given that more time to prepare travel can't hurt, I think we should go
>> with one of those weekends.

We have one person who can only come March 10-12 (Jeroen Vaelen), and
I have confirmed with Gregory Szorc who's marked as "maybe" on those
dates that he's quite likely to be able to join, so March 10-12 it is!
I'll go update the wiki and start planning for those dates now.

For those who have to travel far to get here (i.e. Mountain View,
California), please go ahead and plan that now, as the dates have been
decided. However, if you need sponsorship, you may want to wait until
it has been confirmed that there is enough money to pay for your trip.
I believe it has always worked out in the past, but I'm not going to
guarantee that it will, of course, so unless you accept the risk of
having to pay for yourself, you should probably wait.

Looking forward to seeing you all.

>
>
> As there is a higher odd to have you on the 17th, I would says we should
> stick to the 17th (the month of review between that sprint and the freeze
> will be "fun").
>
>>         Let us aims are putting a final stamp one sprint date by Tuesday
>>         January
>>         10th. What do you think?
>>
>>
>>     Sure, I think that's enough time to wait. I'd even be tempted to say
>>     the if someone has already booked a flight ticket, then that's
>>     reason enough to say to anyone else who has not yet signed up and
>>     for whom the date does not work, that "sorry, X has already booked a
>>     flight, it's too late to change". But yes, let's say January 10,
>>     mostly so those who need to book flights know that we're not
>>     changing the date, so they can book their flights on Jan 11.
>
>
> My main concern here is to avoid a sudden "Hey picked that date", I tend to
> give a 48h heads up to people before freezing decision. Especially since
> people are slow to react during the holiday seasons (as the low number of
> people registered on the page shown).
>
> As far as I'm concerned, feel free to declare a sprint date final tomorrow
> morning with the data you have in hand).
>
> Cheers,
>
> --
> Pierre-Yves David